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There are two types of secretaries: company secretaries and private
secretaries of executives.

Every company, both in Great Britain
and the United States,
is required, under the law, to have a company secretary.

In the case of private companies the directors are free to
appoint any suitable person for this position.

But in the case of public companies the company secretary must
be a properly qualified person, a member of a recognised institute or
association. He or she may be one of the directors of the company. But if the
company has only one director, the director cannot also be the secretary.

The company secretary is the chief administrative officer of the
company. He or she is normally responsible for the company, to comply with
company law.

The correspondence of the company secretary, is
particularly concerned with shareholders' meetings, board meetings and various
forms that must be sent outside. The company secretary may also deal with
enquiries for information concerning other firms, although the accounts
department often handles these matters. Administrative questions come into the
sphere of company secretary, under instructions of the board of directors.

As to private secretaries of executives they
are practically personal assistants of executives. A secretary answers
telephone calls, receives messages and makes telephone calls on the instruction
of her boss.

A secretary also helps in organization of meetings and
conferences, entertainments of visiting customers, suppliers and other
associates of the firm. She also deals with all the correspondence of her boss.

Secretaries write letters on making appointments or
travel arrangements, letters of introduction, congratulation or condolence,
invitations and replies to invitations.

Secretaries use
various office equipment, like microcomputers, fax machines, photocopying
machines and others.

There are two types of secretaries: company secretaries and private secretaries of executives. Every company, both in Great Britain and the United States, is required, under the law, to have a company secretary. In the case of private companies the directors are free to appoint any suitable person for this position. But in the case of public companies the company secretary must be a properly qualified person, a member of a recognised institute or association. He or she may be one of the directors of the company. But if the company has only one director, the director cannot also be the secretary. The company secretary is the chief administrative officer of the company. He or she is normally responsible for the company, to comply with company law. The correspondence of the company secretary, is particularly concerned with shareholders' meetings, board meetings and various forms that must be sent outside. The company secretary may also deal with enquiries for information concerning other firms, although the accounts department often handles these matters. Administrative questions come into the sphere of company secretary, under instructions of the board of directors. As to private secretaries of executives they are practically personal assistants of executives. A secretary answers telephone calls, receives messages and makes telephone calls on the instruction of her boss. A secretary also helps in organization of meetings and conferences, entertainments of visiting customers, suppliers and other associates of the firm. She also deals with all the correspondence of her boss. Secretaries write letters on making appointments or travel arrangements, letters of introduction, congratulation or condolence, invitations and replies to invitations. Secretaries use various office equipment, like microcomputers, fax machines, photocopying machines and others.